2011 Minutes 1/11 2/11 3/11 4/11 5/11 6/11 8/11 9/11 10/11 11/11 :: Minutes for : 2006, 2007, 2008, 2009, 2010
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BOOSTER BOARD MEETING NOVEMBER 2011 – DRAFT
Tuesday, November 8, 2011 – 7:00 p.m. Mike Bersani called the meeting to order at 7:03 p.m. Brief introductions were given. In attendance were Executive Board Members Mike Bersani, Annette Padron, Janeen Dylo and Michele Johansen as well as Associate Principal Jim Szymczak. Missing from the meeting was Executive Board Member Joe Venturella and Principal Melanie Meidel. The sign-in sheet showed the following additional attendees: Dave Schutt (hockey), Dave Odman (jazz), Lisa Steinberg (cheer), Julia Olsta (wellness), Antonella Miner (concessions), Janet Aldred (parent), Angie DeLin (concessions & spiritwear), Donna Segren (concessions), Lori Hegarty (swim, cross country & track) Debbie Santos, Kelly Pancamo (wresting feeder), Mary Loechner (band), Karen Weedman (fundraising), Mary Rohr (basketball feeder), Kurt Kramer (softball feeder), Karen Cluchey (football & hockey), Scott Ziola (softball feeder), Ellie Ryczewicz (dance), Barb Koss (softball), Beth Irving (softball), Stella Lanz (band), Judy Piszczek (boys soccer), Linda Welz (colorguard, choir & orchestra), Karen London, Shalah Weith, Margo Rodriguez, Sharon Bersani (spiritwear) and Bridget Schutt. Attendees present that didn’t sign in included: John Stanko (football).
Michele Johansen held a roll-call of Activity Directors present. The following sports were represented: band (Lenz & Loechner); cheerleading (Steinberg); colorguard (Welz); cross country girls/boys (Hegarty); football (Stanko); pom/dance (Ryczewicz); soccer boys (Piszcek); softball (Irving & Kramer); swimming girls (Hegarty); and track boys (Hegarty). Activity Clubs were represented including: boys’ feeder basketball (Rohr); and hockey club (Schutt) and wrestling feeder (Pancamo).
REPORTS Minutes from the October Meeting: Minutes from the October 2011 General Booster Meeting were presented and posted to the website prior to the meeting. A motion was made by Dave Schutt to approve the October 2011 minutes, which was seconded by Lori Hegarty, voted upon and approved.
Treasurer’s Report: Annette Padron provided financials for the month of September 2001 which was also posted to the website and available for review during the meeting. A motion was made by Judy Piszcek to approve the September reports, which was seconded by Dave Schutt, voted upon and all approved. The October financials were also provided by Annette via email to the directors and hard copies available during the meeting. A breakout of the stadium account was also available. Annette noted that the concessions breakout will be a 60/40 split, after general costs are replenished. As of the date of the meeting, the concessions balance is $16,844.11, plus about an additional $200. Mike Bersani noted that the $30,000 borrowed from the general Boosters by the stadium committee in the spring has been re-paid in full. It was also noted that two checking accounts have been established: general boosters and stadium funds/expenses. A discussion was had regarding the profits from 50/50 raffles that are held at the school during activities. It was agreed upon that the 50/50 raffle is a general boosters fundraiser; all agreed and no vote was needed.
School Administrator Report: Assistant Principal Jim Szymczak welcomed new guests and provided the athletic administration report and facilities update. An overview and recap of the Lockdown that occurred last Friday was given. He advised that the safety of the students is the first and foremost priority. Plans are in place and have been practiced. Mr. Szymczak discussed the notification calls that were made, the timeline of events, as well as explained the secure situation terms including the differences between “lockdown” and “secure building”. In a lockdown, students are moved to a secure room/area due to an inside threat. During a secure building, entry to the building is restricted; outside activities are brought inside due to the outside threat. The term “soft lock down” is trying to be removed from usage. A copy of the School Safety Handbook – Administrators Guide on Lockdown Drills was also distributed as reference material. All students were safe during the lockdown; the police accomplished what was needed to be done. The suspicious person was not in the building and was caught by the police that same morning. It was noted that the middle school went into “secure building” mode. Beth Irving expressed a “thank you” to the administration for the way it was handled and she felt “the process worked”.
All school testing was held over the past month. PSAT testing for sophomores and juniors took place on October 12th. November 2nd was an early release day and all students were tested; results are expected within the next few weeks. Test will be used by counselors to aid in the selection of and placement in classes for next year.
Athletics updates were given on the following (some also updated during activity group reports).
Other upcoming school events include:
COMMITTEE REPORTS Fundraising: Karen Weedman provided an update on upcoming fundraisers: A last minute reminder was sent via email to the activity directors and booster membership about the Holiday Greens fundraiser, encouraging orders to be delivered to the Booster meeting tonight; all orders must be in no later than noon on Thursday. Karen noted that the sales are currently not good. The delivery date to the school is confirmed for December 1st; pick up will be on December 2nd and 3rd.
Karen noted that the fundraiser at Zanies Comedy Club in Pheasant Run in St. Charles is confirmed for November 17th; however, as of the date of the meeting, only ten (10) tickets have been sold. She will give it until Thursday. Depending on sales, may have to cancel this by the end of the week. Karen will evaluate on Thursday so she can notify Pheasant Run and Zanies accordingly. The suggestion to attempt to hold this event again during another time/season (after the holidays) was well received.
Annette Padron noted that Goodfellas has offered a special opportunity to SEHS families. If you order and mention “SEHS”, you will receive 10% off your order. Annette will ask Anthony from Goodfellas for their logo to put on the Boosters website.
Concessions: Janeen Dylo provided an update on concessions. Winter and indoor season is beginning. Currently need volunteers for the November 18th Storm Madness event; four people are needed. Beth Irving noted she will recruit softball volunteers and advise Janeen accordingly. Janeen reminded that the next meeting will be the fall concession split.
Market Day: Annette Padron was provided with the update list of Market Day dates from Chris Schmidt. Annette will send the dates to Michele Johansen for updating on the Booster website. As a reminder, orders can be placed on line at www.marketday.com; the school code for SEHS is 22015. Chris Schmidt is the Market Day representative and can be contacted at theschmidts4@juno.com.
Booster Membership: Sharon Hall was not in attendance, however, an update was sent following the meeting. The latest members, including feeder teams, have been updated. Mike Bersani sent an email on October 28th to the Activity Directors with some helpful Booster Foundation Reminders; a recap was given. One of the frequent comments the Boosters received is about communication, i.e., who we are, what we do, etc. This is the chance of the Activity Directors and the organization to improve communication directly with the parents that they will be working with and seeing over the season and school year. It was suggested that the Activity Directors work with the coach to request to make a brief presentation on Fall Sports Award Night and/or Winter Sports Information Night about Boosters. Taking points were given: ü Identify yourself as the Booster Activity Group Director. Let them know that you sit on the Board of Directors for the Booster Foundation and that you represent the Group when it comes to fundraising, events, etc. ü Communicate that the Booster Foundation is the only parent organization at SEHS. We support all activities – sports, academics, fine arts. Tell the families that “SEHS runs on Boosters”. Getting involved is easy as just becoming a member or volunteering for a few events. ü Pass around a parent contact list. If you have a list already, pass it around so people can verify contact information or to add new parents. This list is invaluable when it comes to contacting parents for concessions or fundraisers. ü Talk up the upcoming Booster fundraisers (i.e., Holiday Greens, Zanies, etc.). Karen Weedman is heading this up; her email is kkweedman@yahoo.com and her phone number is 60-768-9537. Karen has tickets and additional information. Take the opportunity to encourage wreath sales; note 40% of the net proceeds remains with each activity group. This is a very good fundraising opportunity for your group. ü Please encourage parents to become a Booster member. A revised 2011-2012 Booster registration form was provided. Activity Directors were asked to distribute to their groups. ü Advise the parents of the next Booster meetings. All are welcome to attend. ü Drive parents to the Booster website: www.sehsbooters.org
Communications: As noted, the activity group directors list and emails have been update on the Boosters website. The following lists have been created, updated and are available for use: members2011_A@sehsboosters.org (underscore between 1 and A not a space) members2001_B@sehsboosters.org (underscore between 2 and B not a space) ActivityDirectors2011_2011@sehsboosters.org (underscore between 1 and 2 not a space)
An email was sent to the board@sehsboosters.org in early November from Keith Lanzara of St. Charles Toyota, Business Development & Marketing. They wanted to make sure all Booster Clubs are familiar with the Tribune’s local “Athlete of the Month” program and encourage everyone to nominate and vote for their athletes. Last month’s winner received less than 400 votes. St. Charles Toyota makes a $500 donation to the winning school each month on behalf of the athlete and also presents a plaque to the student athlete. The program is currently in its third month of voting this year. Jim Szymczak was also provided with additional information from St. Charles Toyota. Mr. Szymczak will follow up with either Keith Lanzara or the owner Dennis Elf for more information. Mike Bersani will forward information to the activity directors as well.
Facilities: Mike Bersani provided a brief update on the stadium and facilities. As noted during the treasurer’s report, the $33,000 borrowed by the stadium committee from the general boosters has been fully repaid. The stadium is an on-going project. There is a balance of $45,000 still owed to DLA Architects. Mike noted that the refund of $25,000 owed to SEHS from the district will be used to pay down DLA balance as well as the $4,500 balance due to the auditors. Once we receive the $25,000, the Boosters will need a motion to approve payment; that has been tabled for the next meeting. The bank loan for outstanding scoreboard balance is a monthly charge of $2,500 for the next 58 months. The funds to cover those monthly payments will come from incoming approved sponsorships.
ACTIVITY GROUPS Activity Group reports were given in random order; however, documented alphabetically. Band: Band concert will be November 10th at 7:00 p.m. Band continues sales of their custom calendars as a fundraiser as well as additional fundraisers for their Disney trip. The District IMEA Jazz Fest will be held on November 12th at 7:00 p.m.
Basketball: As Mr. Szymczak noted in his administration report, boys’ basketball has begun. On Friday, November 18th they will be hosting Storm Madness! Donations of can goods would be appreciated. Dance, cheer, color guard and drumline/band will be there to support the boys’ basketball program. There will be 5th through 8th grade Boys Basketball Feeder Teams scrimmages, shooting contests, bouncies and much more fun for the kids, as well as full concessions. There will also be a Senior/Faculty Game; any senior not involved in a winter sport is eligible to play in this game; see Coach Taft for additional details. An email flyer will be sent to the Booster members and activity directors as well as posted to the website by Monday, November 14th. There will be no admission charge.
Cheerleading: Lisa Steinberg provided a brief update on cheerleading. Both JV and Varsity cheer will showcase/perform at Bartlett High School on November 13th at the BCA Jr. Hawks Cheer Competition. The competition squad will attend its first competition in December.
Choir / Orchestra: The first Choir concert were held in October and the first week of November. Orchestra will host its Madrigal Dinner December 10th at 6:00 p.m. and December 11th at 4:00 p.m.; reservations required. Tickets will be approximately $24-$26 each. More details will be updated to the website.
Color Guard: Linda Welz advised that the color guard will start their competition season in January.
Cross Country: Boys and Girls Cross Country senior night is this Friday. UEC Valley Division meet taking place this Saturday at the DuPage River Sports Complex.
Dance/Pom: Dance participated in their first competition this past Sunday; came in second place in the Division 4 hip-hop. The next competition will be in January.
Fine Arts: As noted by Mr. Szymczak, the fall play, A Christmas Carol will be held on November 16th & 17th with 10:00 a.m. matinees, on November 17th & 18th at 7:00 p.m. performances, and on November 19th with performances at 2:00 p.m. and 7:00 p.m.
Softball: Beth Irving advised that the Softball travel team has a lot of new faces, several in attendance at the meeting tonight. There is a new co-Activity Director, Kurt Kramer, who will be replacing Sandy Boelter. Kurt was introduced; his email was provided to Michele Johansen for updating the appropriate lists. Beth noted that the softball feeder program is also taking off very well. They will be selling fleece, tie blankets with Storm logo as a fundraiser at $35 each; the players are making them.
Swimming: Girls swimming is winding down the season. They will be competing in the sectional swim meet this Saturday at St. Charles East. The pool banners arrived today and will be hung shortly.
Track: Lori Hegarty noted that boys' track held their informational team meeting tonight.
Hockey: Dave Schutt provided an update on the hockey feeder program. They are early in their season; and looking forward to their first win. There are several new kids. They are playing at the varsity level. Plans are in place to attend the spring tournament in Indy. Additionally, they would like to host a floor-hockey tournament here after the New Year, which would be a good fundraising opportunity.
OLD BUSINESS The 6th Annual Food Drive sponsored by IATD is currently being held and will continue through November 18th. Students are encouraged to bring non-perishable food items to their first class of the day. Boxes have been placed in each classroom to collect the food items.
NEW BUSINESS SEHS Wellness Committee: Julia Olsta, RN MSN NCSN and SEHS Certified School Nurse was a guest speaker at this month’s meeting. Julia provided a handout and the Wellness Policy. She advised that the goal of the SEHS Wellness Team is to promote the principles of the U-46 Wellness Policy through programs that encourage culture of wellness for our students and staff. The SEHS Wellness Committee is currently represented by Julia Olsta, school nurse, Colleen McKenzie, the food services supervisor, Tracy Jakaitis, health/PE divisional administrator, Gail Hanna, a classroom teacher, Amanda Wright, a student. This is not a curriculum committee. The team meets approximately 4-5 times a year. The main project focused on for the past two years was the introduction of a Breakfast Cart that brings food to the morning study hall students. Current projects include a Snack Facts Board (color-coded system) and the opening of a Healthy Lunch Line in January. They are also looking ahead to add some fitness-related projects in the near future. The Wellness Committee is always looking for new ideas and support. Partnering with the community is the key to any successful health promotion program. Tracy’s goal is to open another fitness room (location in SEHS school to be determined and grants are needed). If you are interested in being a part of the SEHS Wellness team, or have any questions or ideas for the program, please contact the school nurse via email at juliaolsta@u-46.org or 847-289-3750 x 3504.
Brick Sales: Mike Bersani provided an update on the brick pavers and sales. A second order was placed two weeks ago and is currently in production. Sales continue; the next order is anticipated for spring, noting that there must be 50 orders for the order to be placed. To date, over 150 bricks have been sold; positive revenue has been made by this opportunity.
NEXT MEETING DATE & TIME As noted earlier in the meeting, the next scheduled Booster Meeting is on December 13th, which is a conflict with the 8th Grade Information Night at the school. Mike Bersani suggested that the Executive Board Meeting be cancelled for December and the General Booster Meeting be held at an earlier time, at 6:00 p.m. for 30 minutes on December 13th. Then Booster reps and Activity Directors can attend the 8th Grade Informational Night with Booster information/presentations. A motion was made by Dave Schutt to change the next Booster Meeting to a new start time of 6:00 p.m. for 30 minutes on Tuesday, December 13th; the motion was seconded by Beth Irving, voted upon and approved.
A motion to adjourn the meeting was made by Dave Schutt, which was seconded by Beth Irving, voted upon and approved. The meeting was adjourned at 8:07 p.m. The next General Booster Meeting will be held on Tuesday, December 13, 2011 in the SEHS Library at 6:00 p.m.
Respectfully submitted on November 14, 2011 from notes taken by Michele Johansen, co-secretary of SEHSBF, on November 8, 2011.
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